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RE: ILL & Licensing questions

Is anyone using the MARC format in keeping track of ILL information about
e-journals?  For example, does anyone use the Lending Policy and
Reproduction Policy fixed fields in the MARC serials holdings format,
perhaps combined with one of the notes fields, for information about
whether ILL is possible at all, whether ILL is OK from articles printed
out, etc.?  (I realize the MARC holdings format is not widely implemented
yet but I wonder whether the early adopters are using it this way?)

Susan J. Barnes
Network Librarian, Resource Sharing
Health Sciences Library Box 357155
University of Washington
Seattle, WA  98195

(206)221-7425 voice
(206)543-2469 fax

On Fri, 2 Feb 2001, Carole Richter wrote:

> Date: Fri,  2 Feb 2001 11:37:17 EST
> From: Carole Richter <Carole.J.Richter.8@nd.edu>
> Reply-To: liblicense-l@lists.yale.edu
> To: liblicense-l@lists.yale.edu
> Subject: RE: ILL & Licensing questions
> I'm wondering if a shared 'database' or web page of e-journal publisher
> ILL policies would be a realistic thing to develop? It's true that many of
> us negotiate slightly different terms into license agreements, but it
> seems logical to believe that ILL practices *should* be consistent across
> institutions from the same publisher. Shared data on this issue would
> enable us to refer to and update common understandings. It sounds like we
> are all individually trying to pick through the maze of what is/isn't
> allowed. A simple 'yes' or 'no' to ILL usually isn't the full story. As
> Don points out, some allow printed copies which can be faxed. Some allow
> this for journals we purchase in paper, but may not allow it for formerly
> unsubscribed e-journals we access as part of an entire package. Some
> publishers allow ILL from electronic, but require extensive record keeping
> that isn't part of the 'usual' print ILL workflow.
> We have discussed the possibility of not maintaining print journals in the
> same way when we have reliable electronic access. Possibly we may
> discontinue binding, and other activities which allow us to go back to the
> paper versions for ILL purposes, so use of the electronic version seems
> increasingly important.
> Carole Richter
> Electronic Resources Coordinator
> University of Notre Dame Libraries
> (219)631-8405
> richter.8@nd.edu
> At 08:46 PM 2/1/2001 EST, you wrote:
> >Janet,
> >
> >Several months ago we started to keep a list of the ILL policies of
> >e-journal publishers, at the request of our ILL staff.  The list indicates
> >whether or not the publisher allows printed copies from e-journals to be
> >used to fill requests, and if they allow us to send the article as a file.
> >The ILL staff find the list useful as they process requests.  It seems that
> >more of the publishers allow ILL use now.
> >
> >Don Richardson ** drichard@wpi.edu
> >Systems/Reference Librarian
> >Worcester Polytechnic Institute
> >100 Institute Road ** Worcester, MA 01609
> >Voice: 508-831-6161 ** Fax: 508-831-5829