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Re: Contracts
At the Yale Library, the licenses/contracts all pass through one central office, at least at some point (that of the Associate University Librarian), and our Administrative Assistant and I set up a simple FileMaker Pro database to give us information-at-a-glance each of these licenses. We decided what fields were important to us (title, producer, licensor, term of contract, Permitted Users, and so on). As each contract is signed, the AA enters it into our FileMaker database. The purpose of the database is to inform the library staff of what resources we license, under what terms. Note that we do not reproduce language clause by clause -- we capture the gist of each key or unique term just enough to tell us what we need to know. The idea is to promulgate this information online to our librarians, but that's the part we haven't figured out very well yet. It is amazing how diversely and widely useful a good database software can be. FileMaker and other such softwares are easy to learn and use and we use 'em for a number of applications. This doesn't answer the question of record-keeping from the producer's point of view but it does do the job reasonably well for the licensee. Ann Okerson Associate University Librarian Ann.Okerson@yale.edu > Has anyone ever done any work on trying to find a piece of software that > will help you create and store contracts. In otherwords, this software > would store all of the contracts that you created in-house, clause by > clause and also have available to you different types of generic clauses to > use when creating a contract. I have no idea if there is such a beast or > if I am asking a stupid question. > Thanks!!! > > > Diana Robertson, Law Librarian > Manulife Financial - Canadian Operations > 500 King St. North, Waterloo, Ontario > Diana_Robertson@manulife.com > (519) 747-7000 ext. 6240
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