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ALPSP creates model Grant of License for journal articles

Sally Morris, Secretary-General of ALPSP, sends the following message:

From: "ALPSP" <sec-gen@alpsp.org.uk>
Subject: ALPSP creates model Grant of Licence for journal articles
Date: Tue, 21 Dec 1999 12:01:39 -0000

After considerable helpful discussion with members of its Copyright
Committee and others, ALPSP (the Association of Learned and Professional
Society Publishers) has come up with a model 'Grant of Licence' form for
journal articles, for use in cases where the publisher do not feel they
have to acquire copyright, but nevertheless want to secure their rights as
far as is reasonable.  

We believe that this may be a step forward in establishing the most
author-friendly possible policies (the need for which was clearly
highlighted by our research study, What Authors Want) and we hope that
others will feel free to use it as a source document for their own
journals (the bits in square brackets are intended to be optional;  in
particular, it is unclear whether or not Moral Rights apply in the UK, but
the lawyers among us have suggested that it may be safer to include it
explicitly).  We shall be adopting it for ALPSP's own journal, Learned

I should also be very interested in any comments on the document.  Please
do also feel free to let others know about it, point to it on our website
(www.alpsp.org.uk) or whatever!

Sally Morris, Secretary-General
Association of Learned and Professional Society Publishers
South House, The Street, Clapham, Worthing, West Sussex BN13 3UU, UK

Phone:  01903 871686 Fax:  01903 871457 E-mail:  sec-gen@alpsp.org.uk
ALPSP Website  http://www.alpsp.org.uk


Licence to Publish

In order to publish your article we need your agreement in writing. Please
take a moment to read the terms of this licence, sign the form and return it
to us as quickly as possible.

Name of Journal 

Title of Article  

Name(s) of Author(s)  

Name of Copyright Owner, if not Author(s)

Address of above (if applicable)

By signing this form, you (the author(s) or other copyright owner) agree
to grant to us (the publisher) the exclusive right both to reproduce
and/or distribute your article (including the abstract) ourselves
throughout the world in printed, electronic or any other medium, and in
turn to authorise others (including Reproduction Rights Organisations such
as the Copyright Licensing Agency and the Copyright Clearance Center) to
do the same.  You agree that we may publish your article in the journal
named above, and that we may sell or distribute it within the journal, on
its own, or with other related material. ? You promise that the article is
your original work, has not previously been published, and is not
currently under consideration by another journal. If it contains material
which is someone else's copyright, you promise that you have obtained the
unrestricted permission of the copyright owner (please attach evidence of
this) and that the material is clearly identified and acknowledged within
the text.  You also promise that the article does not, to the best of your
knowledge, contain anything which is libellous, illegal, or infringes
anyone's copyright or other rights. ? [You assert your Moral Right to be
identified as the author, and w]We promise that we will respect your
rights as the author(s).  That is, we will make sure that your name(s)
is/are always clearly associated with the article and, while you do allow
us to make necessary editorial changes, we will not make any substantial
alteration to your article without consulting you.  [We will have your
article fairly reviewed by [at least two] impartial referees, and will let
you know the outcome as quickly as possible.] When the article is
accepted, we undertake to publish it as soon as we reasonably can.  If it
is rejected, this agreement is automatically cancelled and all the rights
come back to you.  On publication, we will send you [.. free offprints][a
free copy].  We will do everything we reasonably can to maximise the
visibility of the journal, and of your article within it. ? Copyright
remains yours, and we will acknowledge this in the copyright line which
appears on your article.  However, you authorise us to act on your behalf
to defend your copyright if anyone should infringe it, and to retain half
of any damages awarded, after deducting our costs.  You also retain the
right to use your own article (provided you acknowledge the published
original in standard bibliographic citation form) as follows, as long as
you do not sell it [or give it away] in ways which would conflict directly
with our commercial business interests:  for the internal educational or
other purposes of your own institution or company;  mounted on your own or
your institution's website;  [posted to free public servers of preprints
and/or articles in your subject area];  in whole or in part, as the basis
for your own further publications or spoken presentations.

Signature(s) of Author(s)


Note:  every named author must sign this form, or a copy of it

Signature of Copyright Owner, if different


Please return this form by post or fax to [address details]