RE: Submission in repositories by people other than authors

[<Toby.GREEN@oecd.org>]

Atanu,

As you probably know, Repec is to economists what ArXiv is to 
physicists. Repec invites authors to post content, but it is also 
happy to have the institution do the posting on behalf of 
authors. At OECD, where we produce around 100 working papers a 
year, the posting has been done by OECD's Publishing unit on 
behalf of authors since end-2005. Before that, authors 
self-posted, but only around 20% of the papers were actually 
posted. Worse still, of those being posted, the quality of the 
metadata used was inconsistent, making it hard for users to find 
papers. Centralising the posting process made it worth our while 
to build an automatic tool to do the posting. This saves everyone 
a lot of time and ensures high quality, consistent, posting every 
time.

OECD Publishing is actively looking for other relevant sites onto 
which it can post metadata so that users find it easier to 
discover our papers, books and databases. We are currently 
building a new database into which we will store all the metadata 
for our published outputs, and have an export system so we can 
push the metadata (in XML) automatically into repositories and 
aggregation websites. This will replace the prototype system we 
already have in place. One of the benefits of the new system is 
that it will be able to export MARC-21 records compatible with 
library OPACs, a channel we consider to be of great importance in 
helping readers find our stuff.

One advantage of our system is that all copyright management is 
centralized within the Publishing unit. This saves the authors 
another chore and ensures that OECD's copyright interests are 
managed in a consistent and professional manner.

Toby Green
Head, OECD Publishing
France
www.oecd.org/publishing
www.SourceOECD.org - our award-winning iLibrary
www.oecd.org/bookshop


-----Original Message-----
[mailto:owner-liblicense-l@lists.yale.edu] On Behalf Of Atanu Garai
Sent: 23 April, 2008 11:13 PM
To: liblicense-l@lists.yale.edu
Subject: Submission in repositories by people other than authors

Dear Colleagues

Submission of content in centralized repositories (from technical 
and managerial points of view) can be done by people who may not 
necessarily be the author(s) of the papers in question. However, 
arxiv.org strictly maintains the policy of author only submission 
and such instruction can be viewed here 
http://arxiv.org/help/registerhelp.

We are collaborating with institutions and libraries who are 
interested to deposit their content on behalf of authors. Also, 
the copyright ownership may vary on a case to case basis. For 
instance, copyright the course instruction of ethics may be 
retained by the university and the librarian can deposit the same 
in our website. This allows the central repositories to grow 
rapidly, by taking advantage of resource sharing and volunteering 
efforts.

In view of this, I would like to get your opinion on the 
copyright adherence issues if we permit non-authors to submit 
materials directly or indirectly related to them.

Regards
Atanu Garai
Online Networking Specialist
Globethics.net
International Secretariat:
CH-1211 Geneva 2
Switzerland