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RE: ILL & Licensing questions

We are in the process of addressing this issue as well.  As a little
background, I am currently the (unofficial) serials librarian here at East
Carolina and was previously a document delivery/ILL librarian at the
University of South Carolina.  Because of my experience, I integrated this
issue into my tracking method for electronic journals.  I have a
spreadsheet of electronic journal subscriptions (separate from aggregator
titles) which contains various types of tracking information, including
whether or not ILL is allowed.  What I intend to do is send a shortened
version of that list to our ILL department.  The issue hasn't really come
up in our ILL department, and I've maintained fairly close contact with
the department head on that issue.  As to renogiating a license, we
haven't dealt with that yet.  I think what ILL is doing is going to the
stacks and pulling the title in question, since often the electronic
access is tied to our print subscription.  However, I'd be interested in
hearing what other institutions have done.  ILL is an integral part of a
library's functionality, and with the growing movement toward resource
sharing we must pay closer attention to the need for such continued

Stefanie DuBose
Collection Development Librarian
Joyner Library
East Carolina University
Greenville, NC 27858-4353

-----Original Message-----
From: Janet Croft [mailto:jbcroft@ou.edu]
Sent: Thursday, February 01, 2001 4:44 PM
To: liblicense-l@lists.yale.edu
Subject: ILL & Licensing questions

I'm new to this list and to the problem of license compliance, having
recently moved from a very small institution, where we didn't even try to
loan anything electronic, to a much larger institution, where I'm facing
the problems of license compliance in interlibrary loan.  I'm researching
the topic and would like to put three questions to this group, if I may.

1. How do you handle compliance issues in interlibrary lending, when you
have so many databases and individual subscriptions to deal with, all with
slightly different licensing terms?  Do you keep a list of all the
databases and journals next to the lending terminal?  Do you add a note to
the cataloging record to indicate if lending is permitted? Do you do
something more automated? Or are your people who sign licenses just very
good about not signing anything that doesn't allow ILL?

2. How much trouble do you have renegotiating the terms of a licensing
agreement if the original doesn't allow ILL?  I know of two cases where we
were able to negotiate permission.  

3.  Is anyone using model licenses with any success?

I appreciate your help.  It's been a real eye-opener, looking over all our
licensing agreements and seeing such a lack of uniformity of terms and
restrictions! Obviously model licenses are needed.

Janet Brennan Croft
Head of Access Services
University of Oklahoma
Bizzell Library NW106
Norman OK 73069
fax 405-325-7618