3 Day UCLA Extension Course in Document Imaging and Document Management: Fall 2005

["Steve Gilheany" <stevegilheany@worldnet.att.net>]

*****
3 -Three- Day UCLA Extension Course in 
Document Imaging and Document Management:  Fall 2005
*****

Microsoft is updating Windows and Office in 2006.  Hooks for document
management and workflow will be added to both Windows and Office.  We will
be talking about the general trends these changes represent in document
management in this Fall's course.

All of the printed class materials are available free on the Internet for
those who cannot attend the class:
[http://www.archivebuilders.com/whitepapers/index.html] Also available as
a customized, on-site course.  All of the materials can be downloaded with
a single click and then printed with a single click.  The materials are in
a full text searchable PDF file.  All acronyms are spelled out.  You can
also download the materials as native Microsoft Office files so that you
can incorporate these materials in your presentations, publications, or
papers. The course is generally offered every quarter.

Three days (Summer 2005): Tuesday, November 1, 2005, 8:00 AM to 5:00 PM,
Wednesday, November 2, 2005, 8:00 AM to 5:00 PM, and Thursday, November 3,
2005, 8:00 AM to 5:00 PM at UCLA in Los Angeles.  Please see below for a
detailed course description.  To enroll, visit
[http://www.UCLAExtension.edu], enter 'document imaging' where 'enter
keyword' appears, and click on the 'search' button.  Click on first instance
of 'view results' on the results screen.  Then, click on ' Document Imaging
and Document Management'  The course will appear with enrollment
instructions, click on the 'add to my study list' button.  Please be careful
to wait until Fall 2005 enrollment opens on August 10, 2005.

Please see the website for the course description:
[http://www.archivebuilders.com/abcourses.html]

---

This course is for managers who have been assigned to manage a document
imaging system, and must start immediately, but can spend three days to
study the subject and its background.  This course is designed to assist
managers to be more effective in bringing the immediate and long term
benefits of document imaging and document management to their
organizations and to their organizations' clients, customers, and
constituents.  Students will gain an understanding of how document imaging
can be used and managed in both small and large-scale organizations.

Document imaging is the process of scanning paper or microfilm documents.  
Document imaging moves the documents from their hard-copy format on
shelves and in file cabinets to a digital format stored in computer based
document repositories.  Document management organizes scanned documents,
paper documents, and born-digital documents in their native-format, for
compliance with records retention requirements, including permanent
preservation.  This course provides an understanding of the details that
there is often no time to review in the rush to implement a system.

The course content is intended to be useful to students in their
professional work for twenty years into the future and is also intended to
be useful for planning to preserve digital documents forever.  The course
may be too broad for those students seeking to learn a specific software
application.  Students will learn about the technology of scanning,
importing, transmitting, organizing, indexing, storing, protecting,
searching, retrieving, viewing, printing, preserving, and authenticating
documents for document imaging systems, and archives.  Image and document
formats, metadata, XML (eXtensible Markup Language), multimedia, rich
text, PDF (Portable Document Format), GIS (Geographic Information
Systems), CAD (Computer Aided Design), VR (Virtual Reality) and GPS
(Global Positioning System) indices, image enabled databases, data
visualization, finite element analysis models, animations, molecular
models, RAM (Random Access Memory) based SQL (Structured Query Language)
databases, knowledge management, data warehousing, records inventories,
retention schedules, black and white, grayscale, and color scanning, OCR
(Optical Character Recognition), multispectral imaging, audio and video
digitizing, destructive (lossy) and non-destructive (lossless)
compression, digital signatures and seals, encryption, the three
components of vision: resolution, color, and motion, the imaging
technology of continuous tone, halftoning, dithering, and pixels, RAID
(Redundant Array of Inexpensive Disks) fault tolerance, ECCs (Error
Correcting Codes for RAID, CD, and DVD), and mirrored site disaster
planning will be discussed.  System design issues in hardware, software,
networking, ergonomics, and workflow will be covered. Emerging
technologies such as the DVD Digital Video Disc, HDTV (High Definition
TV), and very high speed Internet, intranet, and extranet links, Internet
protocol stacks, and Internet 2 will be presented.

The course will include the DVD's role in completing the convergence of
the PC and television, the convergence of telephony, cable, and the
Internet, the merging of home and office, the merging of business and
entertainment, and the management of the resulting document types.  Can
everything be digitized?  The course follows Shakespeare through being (or
not to be), love, wisdom, knowledge, information, data, bits, and
discernable differences (optical disc pits).

Many professionals including records managers, librarians, archivists, and
compliance officers work with document management issues every day.  
While not limited to these professionals, this course builds on the broad
range of tools and techniques that exist in these professions. The class
content is designed so that students can benefit from each part of the
class without fully understanding every technical detail presented.  This
course is designed for non-technical professionals. Several system designs
will be done based on system requirements provided by the students.  
System designs are done to provide an understanding of the design process,
not to provide guaranteed solutions to specific problems.

There is no hands-on use of scanning equipment.  The course is designed to
improve the ability of non-technical managers to participate in, and to
direct, technical discussions. Instructional techniques include
storytelling, iconic objects, and videos.  Interaction between students is
considered an important part of the learning experience.

The course covers a wide variety of materials and provides a foundation
for understanding the many types of document management.  However, some
people might find the materials presented too broad for their purposes.
If, in the course materials, you find a single area of great interest to
you, but you have no interest in the other topics, it might be better if
you included just a portion of the class in a self-study plan.  Because
the technology continues to evolve rapidly, and the spread of technology
is also occurring rapidly, the course continues to evolve and is different
each time it is taught.

Instructor:  SteveGilheany@ArchiveBuilders.com, BA Computer Science, MBA,
MLS Specialization in Information Science, CDIA (Certified Document Imaging
System Architect), CRM (Certified Records Manager), California Adult
Education teaching credential, Sr. Systems Engineer, 25 years of experience
in digital document imaging.

Enrollment is limited.  Please call the instructor at +1 (310) 937-7000 for
questions about the course.  Students are encouraged to read the course
materials and to speak with the instructor to determine if the course will
be suitable for their purposes.

Because there is no charge for making a room reservation, and room costs
increase when availability is limited, students are encouraged to make
reservations as early as possible.  For information on nearby hotels
please see: [http://www.cho.ucla.edu/housing/hotels.htm]

The instructor has taught classes similar to this course to document
imaging users and managers, in legal records management, to librarians and
archivists, and to various industry groups.  He has worked in digital
document management and document imaging for twenty-five years.  His
experience in the application of document management and document imaging
in industry includes:  aerospace, banking, manufacturing, natural
resources, petroleum refining, transportation, energy, federal, state, and
local government, civil engineering, utilities, entertainment, commercial
records centers, archives, non-profit development, education, and
administrative, engineering, production, legal, and medical records
management.  At the same time, he has worked in product management for
hypertext, for windows based user interface systems, for computer
displays, for engineering drawing, letter size, microform, and color
scanning, and for xerographic, photographic, newspaper, engineering
drawing, and color printing.

The following is an example of the course materials available at
[http://www.ArchiveBuilders.com/whitepapers/index.html]. There are also
several papers that describe various document management topics in prose.

Computer storage requirements for various digitized document types:

1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte)  (on
average, black & white, CCITT G4 compressed)

1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte)
= 1 CD (ROM or WORM) 2 file cabinets = 10 cubic feet = 1,000 MBytes = 1
GigaByte (GByte) 10 file cabinets = 1 DVD (WORM)

1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500 pages) = 
1 file drawer = 2 linear feet of files = 1 1/4 cubic feet = 125 MBytes 
8 boxes = 16 linear feet = 2 file cabinets = 1 GByte

Steve Gilheany, CRM, CDIA
Contact:  SteveGilheany@WorldNet.ATT.com http://www.ArchiveBuilders.com
(310) 937-7000