3 Day Course in Document Imaging and Document Management: Spring 2005, Summer 2005

["Steve Gilheany" <stevegilheany@worldnet.att.net>]

*****
3 Day Course in Document Imaging and Document Management: 
Spring 2005, Summer 2005 
*****

All of the printed class materials are available free on the Internet for
those who cannot attend the class:
[http://www.archivebuilders.com/whitepapers/index.html] Also available as
a customized, on-site course.  All of the materials can be downloaded with
a single click and then printed with a single click.  The materials are in
a full text searchable PDF file.  All acronyms are spelled out.  You can
also download the materials as native Microsoft Office files so that you
can incorporate these materials in your presentations, publications, or
papers.

Graduate students in library science, persons traveling from Africa, and
native persons of the United States, Canada, Australia, and New Zealand
are encouraged to submit proposals to participate in the presentation of
the class.  Please contact the instructor for details.

The Next Two Courses:

Three days (Spring 2005): Friday, April 29, 2005, 8:00 AM to 5:00 PM,
Saturday, April 30, 2005, 8:00 AM to 5:00 PM, and Sunday, May 1, 2005,
9:00 AM to 5:00 PM at the downtown Los Angeles, Conference Center at
Cathedral Plaza, Conference Room 5, at 555 West Temple St., Los Angeles,
CA 90012, (213) 680-5273.  Slight changes to the beginning and ending
times may be made. Please see below for a detailed course description.

Same 3 day schedule starting Friday, July 15, 2005 (Summer 2005) in Los
Angeles.

Please see the website for the course description, location, and nearby
hotels.  The class description is at
http://www.archivebuilders.com/abcourses.html

---

This course is for managers who have been assigned to manage a document
imaging system, and must start immediately, but can spend three days to
study the subject and its background.  This course is designed to assist
managers to be more effective in bringing the immediate and long term
benefits of document imaging and document management to their
organizations and to their organizations' clients, customers, and
constituents.  Students will gain an understanding of how document imaging
can be used and managed in both small and large-scale organizations.  
Document imaging is the process of scanning paper or microfilm documents.  
Document imaging moves the documents from their hard-copy format on
shelves and in file cabinets to a digital format stored in computer based
document repositories.  Document management organizes scanned documents,
paper documents, and born-digital documents in their native-format, for
compliance with records retention requirements, including permanent
preservation.  This course provides an understanding of the details that
there is often no time to review in the rush to implement a system.  The
course content is intended to be useful to students in their professional
work for twenty years into the future and is also intended to be useful
for planning to preserve digital documents forever.  The course may be too
broad for those students seeking to learn a specific software application.  
Students will learn about the technology of scanning, importing,
transmitting, organizing, indexing, storing, protecting, searching,
retrieving, viewing, printing, preserving, and authenticating documents
for document imaging systems, and archives.  Image and document formats,
metadata, XML (eXtensible Markup Language), multimedia, rich text, PDF
(Portable Document Format), GIS (Geographic Information Systems), CAD
(Computer Aided Design), VR (Virtual Reality) and GPS (Global Positioning
System) indices, image enabled databases, data visualization, finite
element analysis models, animations, molecular models, RAM (Random Access
Memory) based SQL (Structured Query Language) databases, knowledge
management, data warehousing, records inventories, retention schedules,
black and white, grayscale, and color scanning, OCR (Optical Character
Recognition), multispectral imaging, audio and video digitizing,
destructive (lossy) and non-destructive (lossless) compression, digital
signatures and seals, encryption, the three components of vision:
resolution, color, and motion, the imaging technology of continuous tone,
halftoning, dithering, and pixels, RAID (Redundant Array of Inexpensive
Disks) fault tolerance, ECCs (Error Correcting Codes for RAID, CD, and
DVD), and mirrored site disaster planning will be discussed.  System
design issues in hardware, software, networking, ergonomics, and workflow
will be covered. Emerging technologies such as the DVD Digital Video Disc,
HDTV (High Definition TV), and very high speed Internet, intranet, and
extranet links, Internet protocol stacks, and Internet 2 will be
presented.  The course will include the DVD's role in completing the
convergence of the PC and television, the convergence of telephony, cable,
and the Internet, the merging of home and office, the merging of business
and entertainment, and the management of the resulting document types.  
Can everything be digitized?  The course follows Shakespeare through being
(or not to be), love, wisdom, knowledge, information, data, bits, and
discernable differences (optical disc pits).  Many professionals including
records managers, librarians, and archivists work with document management
issues every day.  While not limited to these professionals, this course
builds on the broad range of tools and techniques that exist in these
professions. The class content is designed so that students can benefit
from each part of the class without fully understanding every technical
detail presented.  This course is designed for non-technical
professionals.  Several system designs will be done based on system
requirements provided by the students.  System designs are done to provide
an understanding of the design process, not to provide guaranteed
solutions to specific problems.  There is no hands-on use of scanning
equipment.  The course is designed to improve the ability of non-technical
managers to participate in, and to direct, technical discussions.
Instructional techniques include storytelling, iconic objects, and videos.  
There will be a visit to a working records center and archive. Interaction
between students is considered an important part of the learning
experience.

The course covers a wide variety of materials and provides a foundation
for understanding the many types of document management.  However, some
people might find the materials presented too broad for their purposes.
If, in the course materials, you find a single area of great interest to
you, but you have no interest in the other topics, it might be better if
you included just a portion of the class in a self-study plan.  Because
the technology continues to evolve rapidly, and the spread of technology
is also occurring rapidly, the course continues to evolve and is different
each time it is taught.

Instructor:  SteveGilheany@ArchiveBuilders.com, BA CS, MBA, MLS
Specialization in Information Science, CDIA (Certified Document Imaging
System Architect), CRM (Certified Records Manager), California Adult
Education teaching credential, Sr. Systems Engineer, 20 years of
experience in digital document imaging.

These courses are presented in English.  Enrollment is limited.  Please
call +1 (310) 937-7000 for questions about the course.  All enrollments
are on a space available basis, with consent of the instructor.  The cost
of the course is USD $675.00, includes a printed copy of the course
materials, and is fully transferable to another person or to a future
course.  Satisfaction guarantee: a full refund will be made to attendees
up to two weeks following the end of the course.  The course fee includes
unlimited attendance at future classes for review and refresh of the
material covered.  The course carries no credit.  It is suggested that
students submit the course materials for continuing education credit
review by their professional organizations.  Students are encouraged to
read the course materials and to speak with the instructor to determine if
the course will be suitable for their purposes.  Archive Builders
disclaims all responsibility beyond the presentation of the course
materials.

Because there is no charge for making a room reservation, and room costs
increase when availability is limited, students are encouraged to make
reservations as early as possible.  The course materials are updated from
time to time, please check the version numbers.  Please check the website
for information on nearby hotels:
[http://www.archivebuilders.com/abcourses.html]

The instructor has taught classes similar to this course to document
imaging users and managers, in legal records management, to librarians and
archivists, and to various industry groups.  He has worked in digital
document management and document imaging for twenty years.  His experience
in the application of document management and document imaging in industry
includes:  aerospace, banking, manufacturing, natural resources, petroleum
refining, transportation, energy, federal, state, and local government,
civil engineering, utilities, entertainment, commercial records centers,
archives, non-profit development, education, and administrative,
engineering, production, legal, and medical records management.  At the
same time, he has worked in product management for hypertext, for windows
based user interface systems, for computer displays, for engineering
drawing, letter size, microform, and color scanning, and for xerographic,
photographic, newspaper, engineering drawing, and color printing.

The following is an example of the course materials available at
[http://www.ArchiveBuilders.com/whitepapers/index.html]. There are also
several papers that describe various document management topics in prose.

Computer storage requirements for various digitized document types:

1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte) 
(on average, black & white, CCITT G4 compressed)

1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte)
= 1 CD (ROM or WORM) 2 file cabinets = 10 cubic feet = 1,000 MBytes = 1
GigaByte (GByte) 10 file cabinets = 1 DVD (WORM)

1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500 pages) = 
1 file drawer = 2 linear feet of files = 1 1/4 cubic feet = 125 MBytes 
8 boxes = 16 linear feet = 2 file cabinets = 1 GByte

Steve Gilheany, CRM, CDIA
Contact:  SteveGilheany@ArchiveBuilders.com 
http://www.ArchiveBuilders.com  (310) 937-7000