3 Day Course in Document Imaging and Document Management: Fall 2004, Winter 2005

["Steve Gilheany" <stevegilheany@worldnet.att.net>]

*****
3 Day Course in Document Imaging and Document Management: 
Fall 2004, Winter 2005
*****

All of the printed class materials are available free on the Internet for
those who cannot attend the class:
[http://www.archivebuilders.com/whitepapers/index.html] Also available as
a customized, on-site course.  All of the materials can be downloaded with
a single click and then printed with a single click.  The materials are in
a full text searchable PDF file.  All acronyms are spelled out.  You can
also download the materials as native Microsoft Office files so that you
can incorporate these materials in your presentations, publications, or
papers.

The in-person course is free to graduate students in library science, to
persons traveling from Africa, and to the native peoples of the United
States, Canada, Australia, and New Zealand - please ask for a scholarship
request review.

The Next Two Courses:

Three days (Fall 2004): Friday, November 5, 2004, 8:00 AM to 5:00 PM,
Saturday, November 6, 2004, 8:00 AM to 5:00 PM, and Sunday, November 7,
2004, 9:00 AM to 5:00 PM at the downtown Los Angeles, Conference Center at
Cathedral Plaza, Conference Room 5, at 555 West Temple St., Los Angeles,
CA 90012, (213) 680-5273.  Slight changes to the beginning and ending
times may be made. Please see below for a detailed course description.

Same 3 day schedule starting Friday, January 28, 2005 (Winter 2005).

Please see the website for the course description, location, and nearby
hotels.  The class description is at
http://www.archivebuilders.com/abcourses.html

---

This course is for managers who have been assigned to manage a document
imaging system, and must start immediately, but can spend three days to
study the subject and its background.  This course is designed to assist
managers to be more effective in bringing the immediate and long term
benefits of document imaging and document management to their
organizations and to their organizations' clients, customers, and
constituents.  Students will gain an understanding of how document imaging
can be used and managed in both small and large-scale organizations.  
Document imaging is the process of taking documents out of file cabinets,
and off shelves, and storing them in a computer.  This course provides an
understanding of the details that there is often no time to review in the
rush to implement a system.  The course content is intended to be useful
to students in their professional work for twenty years into the future
and is also intended to be useful for planning to preserve digital
documents forever.  The course may be too broad for those students seeking
to learn a specific software application.  Students will learn about the
technology of scanning, importing, transmitting, organizing, indexing,
storing, protecting, searching, retrieving, viewing, printing, preserving,
and authenticating documents for document imaging systems, and archives.  
Image and document formats, metadata, XML (eXtensible Markup Language),
multimedia, rich text, PDF (Portable Document Format), GIS (Geographic
Information Systems), CAD (Computer Aided Design), VR (Virtual Reality)
and GPS (Global Positioning System) indices, image enabled databases, data
visualization, finite element analysis models, animations, molecular
models, RAM (Random Access Memory) based SQL (Structured Query Language)
databases, knowledge management, data warehousing, records inventories,
retention schedules, black and white, grayscale, and color scanning, OCR
(Optical Character Recognition), multispectral imaging, audio and video
digitizing, destructive (lossy) and non-destructive (lossless)
compression, digital signatures and seals, encryption, the three
components of vision: resolution, color, and motion, the imaging
technology of continuous tone, halftoning, dithering, and pixels, RAID
(Redundant Array of Inexpensive Disks) fault tolerance, ECCs (Error
Correcting Codes for RAID, CD, and DVD), and mirrored site disaster
planning will be discussed.  System design issues in hardware, software,
networking, ergonomics, and workflow will be covered.  Emerging
technologies such as the DVD Digital Video Disc, HDTV (High Definition
TV), and very high speed Internet, intranet, and extranet links, Internet
protocol stacks, and Internet 2 will be presented.  The course will
include the DVD's role in completing the convergence of the PC and
television, the convergence of telephony, cable, and the Internet, the
merging of home and office, the merging of business and entertainment, and
the management of the resulting document types.  Can everything be
digitized?  The course follows Shakespeare through being (or not to be),
love, wisdom, knowledge, information, data, bits, and discernable
differences (optical disc pits). Many professionals including records
managers, librarians, and archivists work with document management issues
every day.  While not limited to these professionals, this course builds
on the broad range of tools and techniques that exist in these
professions. The class content is designed so that students can benefit
from each part of the class without fully understanding every technical
detail presented.  This course is designed for non-technical
professionals.  Several system designs will be done based on system
requirements provided by the students.  System designs are done to provide
an understanding of the design process, not to provide guaranteed
solutions to specific problems.  There is no hands-on use of scanning
equipment.  The course is designed to improve the ability of non-technical
managers to participate in, and to direct, technical discussions.
Instructional techniques include storytelling, iconic objects, and videos.  
There will be a visit to a working records center and archive.  
Interaction between students is considered an important part of the
learning experience.

The course covers a wide variety of materials and provides a foundation
for understanding the many types of document management.  However, some
people might find the materials presented too broad for their purposes.
If, in the course materials, you find a single area of great interest to
you, but you have no interest in the other topics, it might be better if
you included just a portion of the class in a self-study plan.  Because
the technology continues to evolve rapidly, and the spread of technology
is also occurring rapidly, the course continues to evolve and is different
each time it is taught.

Instructor:  SteveGilheany@ArchiveBuilders.com, BA CS, MBA, MLS
Specialization in Information Science, CDIA (Certified Document Imaging
System Architect), CRM (Certified Records Manager), California Adult
Education teaching credential, Sr. Systems Engineer, 20 years of
experience in digital document imaging.

These courses are presented in English.  Enrollment is limited.  Please
call +1 (310) 937-7000 for questions about the course.  All enrollments
are on a space available basis, with consent of the instructor.  The cost
of the course is USD $675.00, includes a printed copy of the course
materials, and is fully transferable to another person or to a future
course.  Satisfaction guarantee: a full refund will be made to attendees
up to two weeks following the end of the course.  The course fee includes
unlimited attendance at future classes for review and refresh of the
material covered.  The course carries no credit.  It is suggested that
students submit the course materials for continuing education credit
review by their professional organizations.  Students are encouraged to
read the course materials and to speak with the instructor to determine if
the course will be suitable for their purposes.  Archive Builders
disclaims all responsibility beyond the presentation of the course
materials.

Because there is no charge for making a room reservation, and room costs
increase when availability is limited, students are encouraged to make
reservations as early as possible.  The course materials are updated from
time to time, please check the version numbers.  Please check the website
for information on nearby hotels:
[http://www.archivebuilders.com/abcourses.html]

The instructor has taught classes similar to this course to document
imaging users and managers, in legal records management, to librarians and
archivists, and to various industry groups.  He has worked in digital
document management and document imaging for twenty years.  His experience
in the application of document management and document imaging in industry
includes:  aerospace, banking, manufacturing, natural resources, petroleum
refining, transportation, energy, federal, state, and local government,
civil engineering, utilities, entertainment, commercial records centers,
archives, non-profit development, education, and administrative,
engineering, production, legal, and medical records management.  At the
same time, he has worked in product management for hypertext, for windows
based user interface systems, for computer displays, for engineering
drawing, letter size, microform, and color scanning, and for xerographic,
photographic, newspaper, engineering drawing, and color printing.

The following is an example of the course materials available at
[http://www.ArchiveBuilders.com/whitepapers/index.html]. There are also
several papers that describe various document management topics in prose.

Computer storage requirements for various digitized document types:

1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte) 
(on average, black & white, CCITT G4 compressed)

1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte)
= 1 CD (ROM or WORM) 2 file cabinets = 10 cubic feet = 1,000 MBytes = 1
GigaByte (GByte) 10 file cabinets = 1 DVD (WORM)

1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500 pages) = 
1 file drawer = 2 linear feet of files = 1 1/4 cubic feet = 125 MBytes 
8 boxes = 16 linear feet = 2 file cabinets = 1 GByte

Steve Gilheany, CRM, CDIA
Contact:  SteveGilheany@ArchiveBuilders.com 
http://www.ArchiveBuilders.com  (310) 937-7000