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RE: ILL & Licensing questions

We also have the Innovative Interfaces catalog.  For journals for which we
have print and electronic holdings, we enter an 843 tag that displays as a
holdings statement note.  For electronic titles for which we have no print
holdings, we enter a 500 field note.  In these notes we indicate if ILL is
NOT allowed from the electronic copy or if ILL is allowed with certain
restrictions.  If ILL is allowed with restrictions, we copy the relevant
portion of the license and give a copy to the ILL staff who file this
information in their office area.  When they see the ILL note in the
catalog they are alerted either not to provide ILL from the electronic
copy or they know to check their restrictions file to see under what
condition we can provide ILL from the electronic.  This seems to work well
for us.  We try to use our catalog as much as possible, rather than
establishing other databases to keep track of this type of information.

Good luck!

Rajia Tobia
Associate Library Director for Collection Development
University of Texas Health Science Center at San Antonio
Briscoe Library MSC 7940
7703 Floyd Curl Drive
San Antonio, TX 78229-3900
Phone:  210/567-2400
Fax:  210/567-2490

-----Original Message-----
From: Margo Warner Curl [mailto:mcurl@acs.wooster.edu]
Sent: Thursday, February 01, 2001 7:42 PM
To: liblicense-l@lists.yale.edu
Subject: Re: ILL & Licensing questions

To answer your question no.1;

We have added a note in our holdings record (we have Innopac online
system) with "YES ILL" or "NO ILL"  I pass this information on to our
Serials Manager when the license is set up & we actually have access - she
sets up a bib & holdings record with this info.  Makes it easy for our ILL
students to know whether they can lend articles or not.

Margo Warner Curl
Technical Services Librarian
The College of Wooster Libraries
1140 Beall Avenue
Wooster, OH  44691

phone: 330/263-2154
fax: 330/263-2253  
email: mcurl@acs.wooster.edu

At 04:43 PM 2/1/01 -0500, you wrote:

>I'm new to this list and to the problem of license compliance, having
>recently moved from a very small institution, where we didn't even try to
>loan anything electronic, to a much larger institution, where I'm facing
>the problems of license compliance in interlibrary loan.  I'm researching
>the topic and would like to put three questions to this group, if I may.
>1. How do you handle compliance issues in interlibrary lending, when you
>have so many databases and individual subscriptions to deal with, all with
>slightly different licensing terms?  Do you keep a list of all the
>databases and journals next to the lending terminal?  Do you add a note to
>the cataloging record to indicate if lending is permitted? Do you do
>something more automated? Or are your people who sign licenses just very
>good about not signing anything that doesn't allow ILL?