RE: AIP Journals - Version of Record

["Tim Ingoldsby" <TINGOLDSBY@AIP.ORG>]

Gary, I am going to step in and answer this one directly, since I had
helped Christine to prepare the response to Garrett's comment.

You are correct, authors certainly will begin to submit multimedia
elements with their articles.  In fact, a few have already.  However, so
far these elements have not been treated as "essential," meaning they were
not subject to peer review by the same scientists who reviewed the article
text, references, figures, and tables.  As a result, they have been
included in AIP's Electronic Physics Auxiliary Publishing Service (EPAPS)  
repository.  In this repository, they are freely available for download,
and the author pays a submittal fee, similar to article page charges, but
retrieval is free.  (See http://www.aip.org/pubservs/epaps.html for
details regarding EPAPS.)

There are several reasons why multimedia, up to this point, has been 
treated separately from other aspects of a research article:

i.  Many physicists who serve as referees lack appropriate equipment 
and/or training to download, run, and evaluate multimedia.
ii.  Ditto for most editors of journals.
iii.  Most editorial offices lack the infrastructure and trained support 
personnel to receive multimedia submissions and manage them throughout the 
editorial review process.

AIP is in the process of fixing (ii) and (iii), and (i) will cure itself
naturally over time.  Fortunately, we have been able to ease our way into
this new era slowly, so we have a little time to incorporate new hardware,
software, and training required to truly support multimedia.  We have been
working with the Acoustical Society of America and its innovative journal,
Acoustics Research Letters Online ( http://ojps.aip.org/ARLO/ ) to pilot
test procedures and equipment.  We have also relied on the advice we
receive from our publishing advisory committees to put things into place.  
So, you can expect AIP to make the shift to "online is the version of
record" very soon.

Best regards,


Tim Ingoldsby
Director of Business Development
American Institute of Physics
2 Huntington Quadrangle, Suite 1NO1
Melville, NY 11747-4501
Phone:  +1 516 576-2265
Fax:  +1 516 576-2327
Email:  tingoldsby@aip.org

>>> "Davidoff, Gary N." <GDavidoff@ipdexch.ipd.anl.gov> 09/20 11:51 AM >>>
Christine,

Can we not accept it as a given that authors WILL begin to submit multimedia
elements within their articles.  Shouldn't the shift towards making the
online version the version of record occur before the first instance.
Otherwise there will be these orphan articles.  Also, knowing that the
online version is the version of record might encourage authors to begin
submitting multimedia.

Gary Davidoff
gdavidoff@anl.gov                   I'm nobody's fool: I freelance!
Technical Librarian 
Argonne National Laboratory

-----Original Message-----
From: Christine Orr [mailto:CORR@aip.org] 
Sent: Wednesday, September 20, 2000 10:34 AM
To: liblicense-l@lists.yale.edu; slapam-l@lists.yale.edu;
eastman@rowland.org 
Cc: jrnlpub@aip.org 
Subject: Re: AIP Journals - Version of Record


Good morning:

AIP is indeed moving towards making the online version the version of
record. This change will take place when authors begin to submit multimedia
elements within their articles that is deemed "essential" by peer reviewers
or editors.  

Best regards,


Christine Orr
Marketing Manager
American Institute of Physics
2 Huntington Quadrangle, Suite 1NO1
Melville NY 11747 USA
T: +1 516.576.2484
F: +1 516.576.2374
E: corr@aip.org 
URL: www.aip.org 

>>> Garrett Eastman <eastman@rowland.org> 09/20 9:35 AM >>>
Thanks for pointing this out.  However, in looking over the 
institutional user agreement  for AIP journals, I notice that section 
9 states : "In the event of any discrepancy between the print and 
online versions, the print version will be the official version of 
record."

If the aim is to encourage online-only subscriptions, will this policy
change?


-------------------------
Garrett Eastman
Librarian
Rowland Institute for Science
100 Edwin H. Land Blvd.
Cambridge, MA 02142
U.S.A.
617-497-4609 (voice)
617-497-4627 (fax)           eastman@rowland.org