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Contract management software
I would like to make two points about recent discussions about managing contracts through some kind of software. The first is regarding the recent comment about studying what the licensors use. I think this is a great idea in general - we should study their literature and techniques to understand their perspective for our own purposes. Second, I have wished for contract management software to be attacted to the cataloging/bibliographic records like order records and circ records. I dislike having a lot of places to go to find information pertaining to the ordering, payment, receipt, circuluation, and use of material. i.e. I want it all in the same database so I can find it with one search and link the information to other relevant information in the library database such as price, renewal dates, publisher, vendor, etc. Why repeat this information? Ideally perhaps, the usage information also should be there, just like circ data, so that stats can be gathered and cross tabulated with other information about the resource. There are several questions and tactics that could be explored. 1) We collectively could create and share an Access-type database that is easy for folks to use with standardized fields so we can adapt to our own libraries. 2) We can create our own databases with our own choice of software. 3) We can ignore the problem. 4) We could pursue yet another component for systems vendors to develop (or put URL's in the records to link to a database record of the contract or use some kind of scripting langauge to link). 5) We could see if a software company would be interested in developing something of this nature since libraries aren't the only ones who manage licenses. It seems to me since our lives are going to be more and dominated by managing contracts that a shared solution should be explored. Joyce L. Ogburn AUL for Information Resources and Systems Old Dominion University Library Norfolk VA 23529 Phone 804-683-4189 Fax 804-683-5767
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