Re: Posting Electronic Copies of Papers published by our Institute

[Stevan Harnad <harnad@ecs.soton.ac.uk>]

Jennifer Vigil <jvigil@burnham.org> wrote:

> Our president would like to maintain a database of papers published by
> authors at our Institute. He would like to post PDFs of all articles
> published and have them available internally on our intranet.  We do have
> the Electronic Amendment from CCC which might cover papers that are
> published in journals to which we have an electronic subscription, but for
> papers published in journals to which we don't subscribe hasn't the author
> signed over copyright? I don't think this is legal unless the author
> obtains permission from the publisher each time they publish a paper,
> however I'm trying to find something in writing that states this.

The Romeo table lists publishers' policies on institutional archiving of
their own published articles:

    http://www.sherpa.ac.uk/romeo.php

another version of the Romeo table is under construction that will list
the information by journal as well as publisher, and colour-code it
more simply:

    http://www.ecs.soton.ac.uk/~harnad/Temp/Romeo/romeo.html

Note that if the publisher does not allow the use of its own PDF, there
is always the option of using the author's own refereed, accepted, final
draft.

Stevan Harnad